Overview

Executive Assistant-Associate Jobs in Jiddah at PwC Middle East



Title: Executive Assistant-Associate

Company: PwC Middle East

Location: Jiddah

Line of ServiceIndustry/SectorSpecialismManagement LevelAssociate

Job Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Job DescriptionFinancial▪ Expenses and Timesheets

Coordinate and prepare monthly expenses claims and

fortnightly timesheet submissions for executives if required and

own expenses and timesheets by due dates using the firm’s

system

Customer

▪ Travel Bookings

Organise business travel and accommodation bookings for

executives

Maximise cost reduction opportunities through timely and

appropriate travel choices

Liaise with travel approvals team to follow up on approvals

Organise visas and taxi bookings as required

▪ Meetings, conference calls and Webex

Organise and coordinate logistics for both internal and external

meetings (boardroom bookings and refreshments)

Prepare and send out the call information to all concerned

parties

Organise conference calls as needed and maintain call record

for accounts purposes

▪ Client relationships

Develop good working relationships with executives via phone

and email communication

Internal Process

▪ Partner and Executive general admin

Develop understanding of PwC standards and formats

Prepare documents when required i.e. presentations, proposals,

letters

Ensure all documentation is filed in a systematic manner

Assist fellow EAs when required and work collaboratively with 3 of 4 team members

Learning and Growth

▪ Exercise confidentiality, discretion and personal sensitivity in all

aspects of the role

▪ Comply with PwC policies and procedures in all aspects of the role

▪ Build network of strong working relationships both internally and

externally

▪ Act as a key resource and liaison to other functional areas of the

business, building cross-functional relationships as needed

Education

Bachelor’s degree – Preferred

Language

Proficiency in spoken and written English, Arabic is an advantage

Overall Experience

1-2+ years experience in an administrative role

Specific Experience

Experience with a professional services firm is an advantage

Knowledge And Skills

Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions

Good oral and written communication skills

Good interpersonal skills and intrapersonal skills

Must possess a professional telephone manner

Demonstrated ability to work under pressure

Demonstrated team player and dedication to provide high level of service

Must possess a warm, friendly and professional demeanour

Knowledge of administrative systems and processes

Ability to use Google including G suite

Must possess good keyboard skills (at least 55wpm)

Education

(if blank, degree and/or field of study not specified)

Degrees/Field Of Study Required

Degrees/Field of Study preferred:

Certifications

(if blank, certifications not specified)

Optional Skills

Required Skills

Desired Languages

(If blank, desired languages not specified)

Travel Requirements

0%

Available for Work Visa Sponsorship?

Yes

Government Clearance Required?

Yes

J…

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About PwC Middle East